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Event Request Form

Welcome

Please submit this form at least 12 weeks prior to your event, 6 months prior for a new event. To ensure everything runs smoothly, changes cannot be accommodated within 2–3 weeks of your event, so please plan accordingly.

Use this form to request support with logistics, space reservations, supplies, and other event needs. It helps our team gather the details needed to support your event effectively. If updates are needed after submission, please contact the Events Team at publicprograms@tohonochul.org as soon as possible.

Note: This form is separate from the Marketing Request Form. If your event requires promotion, signage, or other marketing support, you must submit a Marketing Request Form in addition to this one.

Thank you for helping us help you!

Event Request Form

Please complete this form when requesting event support from the Events Team. Submitting this form does not guarantee availability. The Events Team will follow up to confirm logistics, timeline, and feasibility.

▸ YOUR INFORMATION

Your Name:(Required)
Email:(Required)
MM slash DD slash YYYY

▸ EVENT OVERVIEW

Attendee Type(Required)
Type of Request:(Required)
Type of Event:(Required)

▸ SCHEDULING

MM slash DD slash YYYY
First Choice Start Time:(Required)
:
First Choice End Time:(Required)
:
MM slash DD slash YYYY
Second Choice Start Time:
:
Second Choice End Time:
:
Is this a reoccurring event?(Required)
Are these dates shown as available on the Master Calendar?(Required)
Please provide any additional notes regarding the event date, time or deadline for completing this request. Leave blank if not applicable.

▸ DETAILS

Project Team:(Required)
List the names and roles of those involved in the event, including anyone required for the approval process. If you are the only one involved, please enter your own name.
Name:
Role:
 
Are there any outside partners or collaborators for this event?(Required)
For example, Southern Arizona Clay Artists (SACA) are collaborators for the SACA Ceramics Sale.
Partners/Collaborators (if applicable):
If you selected yes, please provide the names and roles of all external collaborators or partners involved in the project (examples: Corporate Sponsors, vendors, CMOV, Tucson Foodie, etc).
Name/Organization:
 
Select all OUTDOOR/GARDENS locations that apply to your event.(Required)
Select all INDOOR SPACES/BUILDINGS that apply to your event.(Required)
If the location for your request changes, please inform the events team at your earliest convenience.

▸EVENT NEEDS

OUTSIDE SERVICES
Check all that apply to your event:
TECH/IT
Check all that apply to your event:
FOOD & BEVERAGE
Check all that apply to your event:
SETUP
Check all that apply to your event:
SIGNAGE
Check all that apply to your event:

▸AGREEMENTS

If the date, time, or location for your request changes after submitting this form, do you agree to notify the events team (publicprograms@tohonochul.org) at your earliest convenience?(Required)
The Event Request Form is separate from the Marketing Request Form. If your event requires marketing support, you must also submit a Marketing Request Form.(Required)
Forms need to be submitted at least 12 weeks prior to your event, 6 months for a new event. To ensure everything runs smoothly, changes cannot be accommodated within 2–3 weeks of your event, so please plan accordingly. Select yes if you understand.(Required)
Is there anything else the Events Team should know? Please leave any comments or questions regarding your request in the field above.
Photos, documents, important information, graphics, etc.
Drop files here or
Max. file size: 256 MB.